Name, Nature, and Fiscal Year of the Organization. The name of this organization shall be The New England Conference of Music Theorists (NECMT). The Conference shall be a not-for-profit professional society having a fiscal year from January 1 through December 31.
Purposes and Activities of the Organization. The Conference shall be organized for scholarly and educational purposes. The principal activities of the Conference shall be:
1. To foster the development of all aspects of the discipline of music theory.
2. To promote, facilitate, and provide a forum for the exchange of information and ideas pertaining to music theory and its teaching, especially among music theorists residing or teaching in the New England region.
3. To promote and facilitate communication with other music disciplines and with other artistic and scholarly communities, particularly within the New England region.
4. To encourage the highest standards of research and creativity in music theory.
5. To encourage the highest standards in the teaching of music theory.
6. To publish a newsletter and other appropriate materials.
7. To conduct meetings which may include the presentation of papers, panel discussions and workshops, the performance of music, and the exhibition of published materials.
8. To provide a contact for students and young professionals with the music theory community.
9. And, recognizing music theory as a distinct discipline but yet not separable from other aspects of music, to advocate and uphold the highest standards of musicianship in all types and at all levels of music making.
The activities of the Conference shall not be pursued for profit to such an extent as to constitute a business. No part of the earnings of the Conference shall be used to the benefit of any officer or employee of the Conference or any other individual, except as reasonable compensation for goods or services required by the Conference in pursuing its activities. No part of the activities of the Conference shall consist of carrying on propaganda or otherwise attempting to influence legislation. The Conference shall not participate or intervene in any way in political campaigns on behalf of candidates for public office, nor shall any part of the earnings of the Conference be used to the benefit of any organization which engages in such activities.
Management of the Organization. The Executive Committee comprised of the officers designated in Bylaws IV shall function as the operating committee of the Conference, and shall have control and management of the affairs of the Conference between meetings of the general membership, to which the Executive Committee is responsible. It shall be the duty of the Executive Committee:
1. To call meetings of the society.
2. To prepare the agenda for such meetings.
3. To order the taking of votes by mail, email, or Web ballot when such action shall be necessary or advisable.
4. To establish and to collect dues from the members of the society.
5. To supervise the publications of the society.
6. To prepare its reports.
7. To oversee the affairs of the Conference and to execute its decisions.
A quorum of the Executive Committee shall be a majority of the voting members. In case of necessity the members may communicate their votes on any matter by mail, telephone, or email.
The Executive Committee of the Organization. The Executive Committee shall consist of the Officers of the society. The Officers and their respective duties shall be as follows:
1. The President shall carry out the policies of the Executive Committee and shall preside at all meetings of the society and the Executive Committee. The President shall appoint all committees, with the advice of the Executive Committee, and shall be ex officio a member of all Standing Committees. The President shall represent the Conference in its relations with other organizations and agencies. The President shall discharge such other duties as are customarily associated with the office.
2. The Secretary shall carry on the work of the Conference under the direction of the President. The Secretary shall take the minutes of all meetings of the Conference and the Executive Committee. The Secretary shall maintain the membership lists of the society, shall conduct its correspondence, and shall perform other duties appropriate to the office.
3. The Treasurer shall maintain accurate and timely records of the Conference's income from all sources and all expenses. The Treasurer shall collect membership dues and other monies and shall deposit them in the name of the Conference. The Treasurer shall be authorized to write checks in the name of the Conference. With the authorization of the Executive Committee, the Treasurer shall invest any funds not needed for current disbursements. The Treasurer shall pay all bills of the Conference. The Treasurer shall make a financial report to the Conference at the Annual Meetings and also such reports as the Executive Committee may direct.
Election and Terms of Office of the Executive Committee
1. At the Annual Meeting at which these Bylaws are adopted, the members present shall elect the Nominating Committee. Thereafter, for all future elections, an ad hoc Nominating Committee of no fewer than three persons shall be appointed by the President to draw up a list of candidates. At least two names shall be proposed by the Nominating Committee for each vacant position of the Executive Committee.
2. All officers shall be elected by the members of the Conference.
3. Elections to the Executive Committee shall be conducted by mail, email, or Web ballot. After the initial election, ballots shall be sent to the members of the Society sufficiently in advance so that the results of the election can be announced at the Annual Meeting.
4. All officers shall be elected for terms of two years, except that the first Secretary shall be elected for a term of three years.
5. No person shall be elected to the Executive Committee for more than two consecutive terms.
6. No person shall hold more than one office at a time.
7. Terms of office for President and Treasurer shall begin and expire at the conclusion of the Annual Meetings in odd-numbered years. Terms of office for Secretary shall begin and expire at the conclusion of the Annual Meetings in even-numbered years.
8. Vacancies on the Executive Committee arising between Annual Meetings shall be filled by special election by the membership for the period of the remainder of the unexpired term.
Membership in the Conference. Membership in the NECMT, in classifications of membership established by the Executive Committee, shall be open to all persons interested in any aspect of music theory. Application for membership shall be made to the Secretary of the society. Memberships in the Conference shall be valid on an academic-year basis, from September 1 through August 31. Memberships may be renewed at any time and must be current in order for members to participate in voting. Any member not paying dues shall be suspended from membership in the Conference.
Meetings of the Conference. There shall be an Annual Meeting of the members of the Conference at a time and place fixed by the Executive Committee. Other meetings may also be held at places and on dates fixed by the Executive Committee. The Secretary shall send written notice of each meeting by mail and/or email to the members of the Society at least 30 days before the date set for the meeting. A quorum at all meetings of the society shall be twenty (20) voting members. The rules contained in the latest edition of Robert's Rules of Order shall govern procedure at meetings of the Conference except in cases where they are inconsistent with the Bylaws of the society. The members of the Conference in good standing shall have exclusive voting power at meetings of the Conference, and shall have one vote each. Members may vote by mail on matters specifically designated by the Executive Committee.
Standing Committees of the Conference. The Standing Committees of the Conference shall include the Program Committee, which shall prepare the program of papers, panel discussions, and other presentations at meetings of the Conference. Each Standing Committee shall consist of three or more persons appointed for one year by the President. Other committees may be constituted in the same manner.
Amendments to the Bylaws. The Bylaws shall be adopted by the members of the Conference at an Annual Meeting and may be amended at any meeting of the Conference by a two-thirdsvote of the voting members present. Amendments to the Bylaws may be proposed by any group of two members of the Conference. They may be voted on at Annual Meetings or at other times by mail, email, or Web ballot. The Secretary shall circulate proposed amendments by mail and/or email to the members of the Conference at least 30 days in advance of the the date on which the vote is to be tabulated.
Dissolution of the Conference. In case of dissolution of the Conference, any assets remaining after the settlement of its obligations shall be disposed of at the discretion of the Executive Committee, provided that such disposition of remaining assets shall be for charitable or educational purposes only.